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Keeping Track of Your Business Expenses

May 4, 2017

Calculator and pencil over business expenses

Regardless of if you’re a new business owner or have a lot of experience, keeping track of all the company’s expenses is very important. Aside from having bills to pay, you’ll also have to make several important payments during tax time. While it’s not something anyone looks forward to, paying for business expenses has to be done. If you’re a newcomer especially, it’s particularly important you keep this in mind. In fact, it should be one of the first thing you think about when running your business. Every company has a budget, after all. With that said, why is keeping track of your business expenses important, and what are some useful tips for doing so? First of all, let’s look at the former.

#1. Tax Season

Taxes are one of the most important reasons you should keep track of your business expenses. According to the IRS, the average taxpayer spends 13 hours preparing their return. First of all, there’s no doubt that some businesses have a lot of paperwork to organize, and this includes record keeping, tax planning, form submission, and other related activities. However, imagine how much time would be saved if businesses not only kept track of their expenses, but were preparing their records all throughout the year? No one would be scrambling at the last minute to organize all their files. Overall, keeping track of your expenses is important, because you know exactly what needs to be submitted during tax time.

Why else is keeping track of your expenses important?

#2. Self Discipline

Being organized aside, keeping track of your expenses is also an exercise in self-discipline. By knowing what you need to prepare ahead of time, you’re setting an example for others in the workplace, of how to take your expenses seriously. Not to mention that no employee wants a business leader who is disorganized. Besides, if your employees are new and don’t have much experience with taxes, why not give them a few pointers? Show them the importance of tracking all business expenses.

With that established, what are some useful tips for tracking your expenses?

#1. Use Folders For Organization

Whether it’s a record, a personal document, or an invoice, it’s easy for those papers to get lost among everything else. This is why you need a personal folder for all important files. Whenever you receive something essential, make sure to put it in your folder right away. If you want to take it even a step further, color code your folders, separating each important document.

#2. Hire a Tax Professional

As another tip, you should also hire a tax professional to help with your expenses. Even if you think you can handle it on your own, hiring one is always a good idea for sure. Aside from giving you useful advice, they can also show you how to improve even if you’re doing well. For example, even if you’re planning ahead, they might show you how to plan even further. Whether you want to know its importance or are looking for some useful strategies, these are some helpful tips for keeping track of your business expenses.

For more information about the importance of keeping track of your business expenses in the workplace, especially when it comes to dealing with taxes, feel free to contact me today at MOD Ventures. I am a CPA with a sense of humor and love to provide my customers with valuable advice on financial information, such as paying taxes and keeping track of business expenses. Whether you’re a newcomer in the workplace or someone with lots of experience, I look forward to hearing from you, and assisting you in the best way possible.


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